Submitted by: Adrianna Notton

There has been quite a movement lately among hospitals all over the world towards effective workforce management. A well-organized manpower is the key to a health institution’s success in delivering quality care to patients. Although putting up a system may incur some investments, the benefits far outweigh the costs once productivity is improved. Through the use of technology, the healthcare industry can be more responsive to the needs of patients in a cost-efficient manner.

There are at least four common issues that affect staff performance in the healthcare industry. These are recruitment, scheduling, payroll and performance evaluation. Today, there are a lot of software developers that customize technology solutions for the healthcare industries. They usually provide integrated programs which address the essential personnel needs that medical institutions usually face.

Hospitals continually face the challenge of hiring qualified nursing staff because recruitment is highly competitive. During periods of high patient flow, most hospitals rely on contingent nursing staff to fill an understaffed team. This can result to higher costs of recruiting and training if no system is in place to manage contingent workers.

The dilemma that most hospitals face is how to make sure that they are hiring qualified staff who can perform the tasks assigned to them. A perfect solution would be a web-based program that can source qualified personnel in a cost-effective manner. Since labor is the largest cost of the healthcare industry, it is crucial for these organizations to improve recruitment with the use of technology.

In order to respond effectively to patient needs, hospitals need to have adequate staff all hours of the day. Scheduling of nurses and staff can also be done effectively by using a workforce management program. In fact, some of the web-based applications now available even have self-serve features that allow employees to bid for shifts and log in their planned leaves.

Attendance monitoring applications eliminate the manual recording of hours rendered. With a system in place, errors in payroll preparation are reduced, which again, can lead to huge savings on labor costs. Data gathered from automated time sheets can immediately be integrated into a payroll application. Gone are the days when salaries are computed manually. All that is needed is a workforce management solution that tackles the routine task of payroll preparation.

These tools can make labor management easier and less time-consuming. This could translate to improved productivity and a more systematic way of making every day decisions. Staff requirements are easily addressed and managers can spend more time on fulfilling the organization’s responsibility of delivering excellent patient care. Personnel can also be easily evaluated using performance benchmarks that may also be integrated in the workforce management system.

There are now several workforce management systems that integrate and automate all these tasks. By using the appropriate technology, hospitals and other healthcare organizations can reduce time and costs in managing its biggest resource – the human capital. With this current trend, these institutions can fulfill their objectives of providing excellent care to patients in a cost-effective way.

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